Your first week

Day 1: set up the workplace

1. Go to etime.my/start. Type your name and work email, then Email me a code. Type the 6-digit code.
2. The setup wizard asks five things: Workplace, Roles, Shifts, People and First roster. You can change all of it later.
3. Pick your country. Norway, Sweden, Denmark, Finland and the United Kingdom come with their working-time law built in.
4. Choose a starting point, like Nursing home or Hospital ward. It fills in typical roles and shifts for you to adjust.
5. Press Create workplace. You land on the roster.

Day 1 or 2: check rules, roles and pay

• Open Rules. Read the law for your country, and add company rules if you have them, like 12 hours rest between shifts.
• Open Roles and add pay. Then eTime can show what each roster costs, and pick the cheapest legal one.
• Open People. Check hours per week and qualifications for each person.

Day 2: the first roster

1. On Roster, the next step card says Fill the roster. Choose what to optimise for and press Generate roster.
2. Look through the weeks. Red outlines mean a rule is broken; red dashed tiles are must-cover shifts still open.
3. Fix what you want by hand: drag a shift, or select it and use Move or swap.
4. When every must-cover shift is filled and no rule is broken, press Publish.

Day 2 or 3: invite the team

1. Open People, pick a person and open Profile.
2. Under Invite to eTime, press Make invite, or type their email and press Send invite.
3. Hand out the QR code or link. Each invite works once, for 7 days.
4. They join, make a passkey and install eTime on their phone.

The rest of the week

• Start each day on Today. Needs you lists what to act on.
• When someone reports sick, offer their shift to everyone who can take it, then pick from the yeses.
• If you use time tracking, approve hours on Time. Approve … that match does the easy ones at once.
• Before the period ends, the roster offers Plan the next period.

Read the owner journey for the same path with pictures of each screen.