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eTimeDocs

Try publish, must cover, kiosk or swap.

    Reference

    Symbols and colours

    Every tile, dot, outline, chip and bar in eTime, drawn here exactly as the app draws it, with what it means.

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    Shift tiles

    Colour says the time of day. A shift with at least 3 hours between 22:00 and 06:00 is a night. Otherwise, a shift starting at 13:00 or later is an evening. Everything else is a day.

    • DayLight blue. A day shift.
    • EveningLight orange. An evening shift.
    • NightDark blue. A night shift.
    • OpenWhite with a thin border. A place on a shift that nobody is on yet. It shows the role it needs.
    • Must cover, openRed dashed border on pale red. An open place that must never be left empty. Fill these first: Fill it on the roster and Needs you on Today point straight at them.
    • AbsenceGrey, with Sick, Holiday or Away. Approved leave or a sick report. Not clickable.
    • OffA grey dash: no shift that day.
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    Marks on a tile

    These show in the People layout of the grid.

    • SelectedA green ring. The shift you picked; its details are in the side panel.
    • Breaks a ruleA red ring. The person on this shift breaks a Must rule, like rest between shifts. The roster can't be published until it is fixed. Hover to read the rule.
    • Soft warningAn amber dot, top right. A Try to rule isn't kept on this shift. You can still publish.
    • NewA green dot, top right. Someone was put on this shift today. It takes the place of the amber dot while it shows.
    • Being movedFaded, with a dashed outline. The shift you are dragging.
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    Moving shifts

    • Drop here: allowedA green cell while you drag. Letting go here is legal.
    • Drop here: not allowedA red cell while you drag. Letting go here would break a rule, or isn't possible.
    • Pick targetAfter Move or swap, allowed cells get a green dashed frame with what will happen: Swap, Move here or Take. The day column of the shift is lightly tinted.
    • Can't go hereDimmed. Hover or focus it to read why.
    • The move labelFollows your pointer: green edge when allowed, red when not, with the detail and cost.
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    Adding people and trying changes

    • Add to a shiftA + on an empty day, in the People layout (editors). Shows when you point at it, and all the time on touch screens. Opens a list of that day's shifts.
    • + AddUnder a shift in the Shift types layout (editors). Opens a list of people. See Add or replace someone.
    • TriedAn amber dashed outline. You changed this place in What if, and it isn't saved yet. See What if.
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    The grid around the tiles

    • TodayToday's column header is tinted green and says Today.
    • CoverageThe bottom row. Covered when every place is filled. Otherwise a grey badge with the number still open, or a red badge when one of them must be covered.
    • HoursThe week's hours against contract hours. Amber when over contract.
    • AvatarA grey circle with initials. In ID mode it shows the alias.
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    Roster status

    • DraftNever published.
    • Unpublished changesPublished once, changed since. Publish to send the changes.
    • PublishedThe team has the latest version.
    • What if · not savedAmber and dashed. You are trying changes on a copy. Nothing is saved until you apply the changes.
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    The roster key

    The same symbols, as the Key button above the grid shows them.

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    Timeline bars

    The same colours as tiles. Hatching is an unpaid break. A red circle with ! is a rule break; an amber dot is a soft warning. The red vertical line is the time now.

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    Health and rule gauges

    • Health levelGood (75 or more), Keep an eye on (50 to 74), At risk (under 50). See The person overview.

    Rule gauges: the bar fills as the period gets closer to a limit. The black mark is the limit itself. Green is within, amber is close (90% or more), red is broken.

    Part meters under the health score use the same green, amber and red.

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    Meters

    Short bars on Insights and Today. Green is fine, amber is worth a look, red needs you. A black mark, where there is one, is the target: 100% of contract, or the team average.

    Fatigue: green under 30, amber from 30, red from 60 (out of 100).
    Hours against contract: the mark is 100% of contract. Red over 110%, grey under 90%.
    Fairness: top bar nights, bottom bar weekends. Dark is this period, light is earlier periods.
    The budget bar: amber near the limit, red over it.
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    Lists that need you

    Needs you on Today and Your briefing on Insights use a dot at the start of each line: red is urgent, amber is worth a look, green is done, grey is for your information.

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    Today's shifts

    A coloured band shows day, evening or night. Now marks the shift on now. A red tag is a must-cover place still open; a grey tag is an open place.

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    Tags and chips

    • Access (People)Joined, Invited until a date, or Not invited.
    • RulesMust, Try to, Overruled, and the amber label for AI-discovered rules.
    • AI draftsHow sure the AI is about a rule it drafted.
    • Time entriesClocked in, Waiting for approval, Approved, Queried, and location flags.
    • Leave requestsWaiting, Approved, Not approved, Withdrawn.
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    Calendar

    Shifts keep their roster colours. Meetings are green with a bar on the left. Your own events are violet. Hatched grey is busy time from another calendar. Amber is leave. A white outlined block is a day you keep free.

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    Leave

    Holiday balance: dark green taken, light green planned.
    Summer rounds: how many are away each week. Green is someone away, red is over the limit.

    Something unclear or missing? Email support@etime.my.