Layouts and moving shifts

Rows: People, Shift types or Roles

The Rows button above the grid (for example Rows: People ▾) changes what the rows are:

• People: one row per person. This is the only layout where you can drag shifts, and where rule-break outlines and dots show.
• Shift types: one row per shift type, sorted by start time, with a colour swatch. Editors can click a row name to edit that shift type.
• Roles: one row per role. Good for checking you have enough nurses each day.

In Shift types and Roles, each day cell lists the filled places first, then the open ones.

Card lines

In the same menu, under On each card, choose what each tile shows. Pick between one and three lines from: Person, Shift name, Times, Role, Paid hours and Break (not the one the rows already show). The first line is bold. The lines always appear in that order.

Your choice is saved on this device only. It doesn't change what others see.

Drag and drop

In the People layout, editors can drag any shift that hasn't started yet, including open shifts in the Open shifts row.

• With a mouse: press and move.
• On a touch screen: press and hold for a moment until the phone buzzes, then drag. A quick swipe scrolls instead.
• The cell under your finger turns green if the move is allowed, or red if it isn't. A small label says what will happen.
• Press Esc to cancel.

eTime checks the rules before it lets you drop. If a move would break a rule, the cell is red and the label explains why, like Already working then. People with pay access also see the cost: same cost, +£12 or saves £12.

Move or swap

No mouse, or prefer tapping? Select a shift, then press Move or swap (or Assign for an open shift) next to Drag a shift to move it, or.

1. Every person and day becomes a target. Allowed ones show a short label: Swap, Move here or Take.
2. Hover or focus a target to read what will happen and what it costs.
3. Click or tap the one you want. Press Cancel or Esc to stop.

Every move is saved at once and can be undone.

Add or replace someone

Editors can put anyone on a shift from a searchable list. It opens where you click:

• Shift types layout: + Add under a shift.
• People layout: an empty day (a + shows). Pick a shift.
• A filled shift's panel: Replace [name]….

Search by name or role (on an empty day, by shift). Each option says if they can take it and, with pay access, the cost. Or it says why not. They're grouped Can take it, Over planned staffing and Can't take it. Enter picks the top one that can take it; Esc closes. On a phone the list opens from the bottom.

With no open place for their role, eTime adds an extra place (with them on it, in one step). Undo takes it off. Extra places can't be added in What if.