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    Team and rules

    People

    The People screen lists everyone you roster: their role, hours, qualifications and whether they have joined eTime.

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    The list

    Each row shows the Person, their Role, Hours (per week, and as a share of full time), Qualifications and Access. Use Search by name or alias to find someone. People who have left are greyed out.

    A person: initials, name, and a line with alias, payroll id or role.
    • AccessJoined: they have an account (with no passkey yet if they still sign in by email code). Invited: an invite is open, until the date shown. Not invited: no account and no open invite.

    Click a person to open their details on the right, with two tabs: Overview and Profile.

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    Add a person

    1. Press Add person.
    2. Type First name and Last name. In ID mode you give an alias instead; eTime suggests one, like N-09.
    3. Tick their Roles. For a new person, ticking a role also fills in that role's qualifications, hours and pay.
    4. Check Qualifications, Hours per week and Pay (if you can see pay).
    5. Optionally add a Payroll ID, and choose Unit and Employment (Employee, Contractor, Temp, Agency or On call).
    6. Press Add person.

    If you have more than one unit, Also works in lets someone be rostered in other units too. eTime never books them in two places at once, and keeps their rest between shifts across units.

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    Change a person

    Open Profile, change what you need and press Save changes. When hours or pay change, choose when New terms start. Leave it empty for today; the old contract ends the day before.

    Status can be Active, Onboarding or Inactive (left). There is no delete button: set someone who has left to inactive, and their history stays.

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    Invite someone to eTime

    1. Open the person and go to Profile. Find Invite to eTime.
    2. Type their email and press Send invite, or leave it empty and press Make invite to hand it out yourself.
    3. You get a QR code, a link and a code to type at etime.my/join. Use Copy link or Print.
    An invite. The code is shown once; eTime keeps only a fingerprint of it.
    • An invite works once, for 7 days.
    • If someone loses their phone, make a new invite. The panel then says Sign in on a new device.
    • To invite a manager, scheduler, payroll, viewer, representative or admin, owners and admins use Invite a manager at the top of the screen.

    Something unclear or missing? Email support@etime.my.