Privacy and ID mode

How names are kept

• Names are stored encrypted.
• The AI and the planner only ever see ids and aliases. Names are swapped for codes before anything is sent.
• Colleagues without pay access never see your pay, or why you are away.
• Location at clock-in, if your workplace uses it, is checked once. Only whether you were at work is kept.
• eTime keeps no care or clinical notes.

ID mode

In ID mode, eTime uses aliases only, like P-01. Real names stay on your own devices and never reach eTime. eTime can't know who your staff are.

• You choose ID mode in the setup wizard, on the first step.
• Each person gets an alias. You can type one, or eTime picks one.
• Invites carry no email address: hand out the link or QR code yourself.
• Exports have aliases and payroll ids only.

The ID mode switch in the menu

At the bottom of the menu there is also an ID mode checkbox. It shows aliases only on the screen you are on, for example while you share your screen. It doesn't change anything that is stored. In an ID mode workplace it is always on.

More

Read the Privacy Policy, the Security page and the Subprocessors list.