Leave

Tabs

• My leave: your balance and your requests.
• Requests: requests waiting for you (people who can change the roster).
• Team: coming leave and everyone's holiday balance (people who can see the people list).
• Summer holiday: wishes rounds for the summer.

Ask for leave

1. Press Ask for leave.
2. Choose What: Holiday, Time off for extra hours, Sick, Child sick, Parental leave, and more.
3. Pick the First day and Last day.
4. Choose Whole days or Part of each day.
5. For holiday, eTime shows how many days it uses and how many are left. Press Send request.

Nothing changes on the roster until a manager approves. For sick leave, no reason is asked or kept. You can Withdraw a request while it waits, or approved leave that hasn't started.

• WaitingApprovedNot approvedWithdrawn
  Request statusWaiting for a decision, Approved, Not approved, or Withdrawn.

Your balance

It also shows days waiting for approval and days carried over or added. In your first year it explains how holiday builds up month by month. Time off for extra hours and flexitime show in hours.

Approve leave

Under Requests, press Review. Before you decide, eTime shows what approving changes:

• How much holiday they have now and after, and whether it goes over their balance.
• Their shifts in this time: each shift that would open up, how many people could legally cover it, and the best person. Must-cover shifts are marked.
• For long leave, a Cover plan for the whole leave: how many hours a week to cover, how much part-timers can take, and whether a temp is needed.

Leave Offer the open shifts to people who could take them ticked to send offers straight away. Then press Approve or Don't approve. Approving whole days takes the person off their shifts in that time. Part days leave the shifts on the roster for you to shorten.

Balances

On Team, people who can change people press Change next to someone's balance: holiday in days, or time off for extra hours and flexitime in hours. Say why, for example Carried over from last year. Use a minus to take days off.

Summer holiday rounds

Staff give up to three wishes; eTime shares out the weeks fairly, using who got the busiest weeks last year.

1. A manager presses Open a wishes round: when holiday can be taken, how many weeks in a row, the busiest weeks, how many may be away in the same week per role, and when wishes close.
2. Staff choose a 1st wish, 2nd wish and 3rd wish and press Save wishes. They can change them until the round closes.
3. The manager presses Share out fairly, checks the result, moves any blocks by hand, and presses Publish.
4. Everyone sees their summer holiday and why they got it.