The roster
Sick calls, offers and swaps
When plans change, eTime finds the people who can legally step in, asks them all at once, and lets you pick.
I'm sick
Staff press I'm sick on Today, or in the roster's ⋯ menu. They choose Today, Today and tomorrow, Three days, or a date in Until, then press Report sick until ….
- No reason is asked or stored.
- Their shifts until then are offered to colleagues who can legally take them.
- Their manager is told.
Editors can also report someone else sick: select their shift and press Report … sick.
Offer a shift to everyone who can take it
Select an open shift. In Fill vacancy, press Offer to all … who can take it. They all get the offer at the same time. Nobody who would break a rule is asked.
- While the offer is open, the panel shows Offered, how many it was sent to, and the yeses and nos.
- Each yes shows its cost; the best is marked Best pick. Press Pick … to give them the shift. The others are told it is filled.
- You can still pick someone directly, or Cancel offer.
People who said yes show up on Today too: 2 people said yes to Evening Fri 13. Pick one.
Answering an offer
Staff see a Shift offer card on Today. It says what the shift pays (if they may see pay) and how many hours they would work that week.
- Yes, I can: they said yes, and the manager picks soon. They can Change to no.
- No thanks: they can still Take it after all.
- If something has changed and they can no longer take it legally, the card says why.
Swaps
Staff can swap their own shifts that haven't started. They select the shift on the roster and press Swap this shift. eTime checks who can swap with them, then offers two ways:
- With a colleague: they take your shift, you take theirs. Every option listed is legal. Pick one and press Ask ….
- Give it away: offer it to everyone who can take it without breaking a rule. The first to say yes gets it. Press Offer it.
The colleague answers on Today, in the Swaps card: Yes, swap (or Take it) or No thanks. Until then, the asker can Take the request back.
Who approves a swap
An owner or admin chooses the swap policy on Rules, in the Shift swaps card:
| Policy | What happens when the colleague says yes |
|---|---|
| A manager approves | A manager approves it on Today. |
| At once if no extra cost | It applies at once if it costs nothing extra. Otherwise a manager approves it. |
| At once | It applies as soon as they say yes. |
Managers approve in Needs you on Today, with Approve or Say no. If the swap would now break a rule, eTime says so and won't let it through. A swap that takes the period over a hard budget always needs a manager.
Something unclear or missing? Email support@etime.my.