Time and clock-in

Turn it on

Time tracking is a mode. Owners and admins switch it in Settings → Modes. When it is off, Time is hidden from the menu.

Clock in on your phone

Open Time. The card shows your shift if it is on now or starts within 2 hours. Press Clock in. When you leave, enter any Unpaid break and press Clock out. Your manager approves the hours.

No planned shift? You can still clock in for work that wasn't planned; your manager sees it as unplanned.

Location check

A workplace can ask for your location once, when you press Clock in, to see that you are at work. eTime asks you first. It keeps only whether you were inside the area; your location is not stored, and it is never read at any other time. You can Stop sharing later.

Managers set it per unit under Clock-in settings: the place, a distance of 100 to 1000 metres, and what happens outside it: Allow, and show me (a flag) or Don't allow (clock in at the kiosk instead).

Kiosk

A kiosk is a shared tablet at work. It shows a code that changes every 30 seconds. Staff scan it with their phone camera to clock in or out, which shows they are at work without using their location. People without a phone use a PIN.

1. A manager opens Time, goes to Kiosks, names it (like Staff room) and presses Set up a kiosk.
2. On the tablet, open etime.my/kiosk and type the pairing code. It works once, for 15 minutes.
3. Staff scan the code when they arrive and when they leave. The kiosk greets them by first name.
4. Staff who want a PIN set one on Time under Kiosk PIN (4 to 6 digits). At the kiosk they tap No phone? Use your PIN, pick their name and type it.

To stop a kiosk, press Stop kiosk on the tablet, or Turn off in Kiosks.

Your hours

Your last two weeks lists what you clocked, with the planned shift beside it. Until an entry is approved you can press Fix, change the times and Send to manager.

• Clocked inWaiting for approvalApprovedQueriedOutside the areaLocation not checked
  Entry status and flagsClocked in (still running), Waiting for approval, Approved, Queried (the manager asked a question). Managers also see Outside the area and Location not checked.

Approve hours

Team hours shows a week at a time, day by day: each planned shift, what was worked, and the difference from the plan.

• Approve … that match approves every entry within 15 minutes of the plan in one go.
• Approve one entry, or Query it with a note, like The door log says 14:00. They can fix it and send it back.
• Add time for a past shift with no entry.
• Nobody can approve their own time.

Week totals per person compares planned and worked hours, with pay for people who can see it.

Rounding

Owners and admins can round clocked times for pay: Round to 5, 10 or 15 minutes, either In the employee's favour or To the nearest. Grace before the shift lets an early clock-in count from the shift start. The clocked times are always kept and shown next to the rounded ones.