Shift types and rotations

The Shift types list

Open Shift types from the ⋯ menu (editors only). Each type shows its times, paid hours and break, the days it runs, how many of each role it needs, and must be covered if it must never be left open. It also shows how many of these shifts are coming and how many are staffed.

Colours follow the time of day. A shift with at least 3 hours between 22:00 and 06:00 is a night. Otherwise, a shift that starts at 13:00 or later is an evening. The rest are days.

Add a shift type

1. Press Add a shift type. A new type starts as 07:00–15:00 with a 30 minute unpaid break, every day, for one person of your first role.
2. Give it a Name, and set Starts, Ends and Break (min). eTime shows the paid hours, and ends the next morning for overnight shifts. Tick The break is paid if it is.
3. Pick the Days it runs.
4. Under Staffing, set how many of each role it needs. Tap Must cover for roles that must never be short. Add a role… adds another role.
5. Pick the date in Changes start on.
6. Press Check changes, read what will happen, then Save changes.

Edit or rename a shift type

Press Edit next to a type, or click its row in the Shift types layout. Change the name to rename it. Change times, days or staffing the same way.

Changes start on the date you pick and carry into later periods. Shifts that have already started stay as they were.

Preview before you save

Check changes shows what saving will do, for example 4 shifts change, 2 new shifts, 1 person comes off, and lists who comes off which shift. Nothing changes until you press Save changes.

To remove a type, press Remove this type…. You see what removing it will do, then Remove it. This can't be undone from here, and the roster's Undo button doesn't cover shift type changes.

Rotations

A rotation repeats the same shifts every few weeks, for example two days, two evenings, three off. Open Rotations from the ⋯ menu.

1. Press New rotation and give it a name, like Nurses, six weeks.
2. Set Weeks in the cycle (1 to 12) and the Monday Week 1 starts.
3. In Pattern, pick a shift for each day, or leave it Off.
4. Under Who follows it, tick people. With more than one week in the cycle, each person can start in a different week, so they share the pattern without working the same days.
5. Press Save rotation.

Press Preview to see what it would fill. Then Apply to this period. Every fill is checked against the rules; anything that would break one is left out and listed, so you can fill it by hand. Undo takes the whole rotation back in one step.